Privacy Policy

Last updated 15 October 2026. Elite Trainer Architect is operated by Energised Personal Training — Regan Hartley, New Zealand.

This policy covers the Elite Trainer Architect website and apps (including the Android app). It follows the New Zealand Privacy Act 2020.

1. What we collect

• Account details: name, email, and your password (stored only as a secure hash).
• Trainer and gym details: business name, logo, landing-page text, prices, and invoices you create.
• Client training data (entered by the client or their trainer): programs, workout logs, body measurements, progress photos, booked sessions and messages.
• Health information: Pre-Screen answers (goals, medical history, optional posture photos) and Exercise-Screen forms and videos.
• Payment records: payments run through Stripe. We keep Stripe's reference numbers and payment status. We never see or store card numbers.
• Technical data: sign-in records (email, IP address, time) to protect accounts, push-notification settings, and cookies needed to keep you signed in and remember your settings.

We don't use advertising, ad tracking or analytics trackers.

2. How we use it

• To run the service: building programs, logging workouts, bookings, messages and invoices.
• To send emails and notifications you've turned on, and account emails such as password resets.
• To bill trainers and gyms for their plan, and to let trainers take payments from their clients.
• To keep accounts secure and fix problems.

We never sell your information.

3. Who can see it

• Clients: your trainer sees your data. If your trainer works for a gym, the gym owner can too.
• Trainers: your clients see their own programs and what you send them.
• The Macro Meal: if your plan includes it, your linked Macro Meal account shares your name and email, and your trainer can see your food log.
• Service providers who run parts of the service for us: DigitalOcean (hosting and file storage), Stripe (payments), our email delivery provider, and the push services built into your browser or phone (Google, Apple, Mozilla) for notifications.
• Anyone the law requires us to share it with.

4. Where it's stored

Data is stored on DigitalOcean servers, which may be outside New Zealand, and in our backups. It's sent over encrypted (HTTPS) connections. Photos, videos and forms are kept out of public view.

5. How long we keep it

• While your account is open.
• When an account is deleted, its data is deleted straight away. Copies in our backups are gone within 60 days.
• Invoices and charges a trainer issued stay with that trainer as business records, no longer linked to the deleted client.
• Stripe keeps its own payment records as the law requires.

6. Your choices

• See or fix your data: most of it is in the app. Ask us for anything else.
• Clients: Account → Download My Data or Delete My Account.
• Trainers and gym owners: ask us. See how to delete your account.
• Turn notifications off any time in Account.
• Not happy with how we handled your data? You can complain to the Office of the Privacy Commissioner.

7. Children

The service isn't designed for children. A client under 16 should only use it with a parent or guardian's consent.

8. Changes

If this policy changes in a way that matters, we'll tell account holders. The date at the top shows the latest version.

9. Contact

Privacy questions: admin@elite-trainer-architect.com.